As we know, SharePoint offers many handy features to handle organizational content, collaboration, and workflow. However, it is also important to back up SharePoint sites, much like backing up any other important system, to ensure the integrity of data and rapid recovery in the event of accidental deletions, corruption, or cyberattacks. So, in this article, we will explore the methods to backup SharePoint site.

 

The first method to backup SharePoint Site.

 

In this method, we will directly download the folder and file from SharePoint. So, to do this, follow the given steps:

 

• Go to the web browser and open SharePoint.
• After that, go to your SharePoint Site.
• Then, click the Document Library to open the files or folders where they are saved.
• Choose the files or folders you want to backup.
• Then, Click the Download button from the toolbar. (This will download the files in .zip format)
• Lastly, select a location where you want to save the downloaded file.

 

 

 

Second Method to backup SharePoint Site.

 

In this method, we will use OneDrive: Users who have linked their OneDrive to SharePoint can use the simple approach to back up the SharePoint site. 

• First, go to your SharePoint site.
• After that, tap the document library to select files or folders you want to back up.
• Then, tap the Sync button from the tool panel.
• When it’s done, the selected files or folders will be synced with OneDrive, and you can find all the synced items in the OneDrive Folder.
• Then, copy and move folder data to the desired location. 

 

 

These are the two manual approaches to back up the SharePoint Site. However, the question comes to mind: Are these methods good enough to back up the SharePoint Site? The answer is not really because there are some exceptions that should be considered.

 

Drawbacks for using Manual Approaches.

 

• The manual methods may involve a long process.
• Moreover, it is not able to back up entire data from the SharePoint site; it can only able to back up partial data, like specific lists or libraries.
• Plus, users are unable to backup list or library without accompanying all version’s history.

 

You might face some other downsides, too. So, for the best option, the use of any automated tool is a must.

 

 

 

Automated Tool for backing up SharePoint Site

 

The most reliable and secure way to backup SharePoint site is by using the automated tool. So, for that, I have a great suggestion: the Shoviv SharePoint backup tool. This tool is ideal because it is very user-friendly and has all the necessary features packed into it for smooth and rapid execution.

 

Key features of this Powerful tool

 

• The Shoviv SharePoint backup Software allows users to import the entire library of documents, including templates and site pages, all at once.
• There are no size limitations on adding multiple sites.
• Moreover, users also get filtering and scheduling options.
• Also, the software has an Incremental backup facility to avoid duplication.
• Plus, the software also comes with a free version that allows users to test it on all the parameters.

 

How to Use Shoviv’s SharePoint Backup Tool?

 

This is a quick guide for using this tool:

 

1. First, get and open the Shoviv SharePoint Backup Tool.
2. Add your SharePoint to create a connection.
3. Then, create a Backup job and utilize the filter option if needed.
4. Also, if needed use the schedule job feature.
5. Finally, check the backup job settings and click Finish.

 

 

Final Words:

 

A SharePoint site backup is a preventive strategy that doesn't just safeguard data but also ensures that the organization can quickly recover and get back to business operations. However, the use of manual methods can be helpful if the user only wants to back up a small amount of data; however, the automated tool is way more beneficial for doing this task.